As technology advances, businesses seek more efficient communication methods with their customers and partners. One area that has seen a significant shift is faxing. Traditional faxing has been replaced by fax via VoIP (voice over internet protocol), which uses internet connectivity to send and receive faxes. In this article, in this article Steadfast telecommunications will dive into how switching to VoIP faxing benefits your business, and to get started click here.

Cost Savings

Switching to VoIP faxing can provide businesses with a number of cost savings. VoIP faxing requires no additional hardware or software, making it easily scalable and cost-effective. By using VoIP faxing, companies can cut costs related to long-distance calls, as VoIP faxing does not require traditional landlines.

VoIP faxing also allows businesses to send and receive faxes without using a traditional fax machine which means, no paper, ink or costs associated with maintaining a traditional fax machine.

Overall, businesses that switch to VoIP faxing can save money on long-distance calls, paper, toner, costs associated with maintaining a traditional fax machine, in addition to monthly fees.

Increased Efficiency

Steadfasts VoIP faxing solution (or efax solution) increases efficiency by enabling a company to send a receive faxes from a computer, a traditional fax machine or both. Saving them time by not having to print and walk over to the fax machine. Having an archive of all the faxes that were sent and received. So they can quickly access archived faxes. 

The solution also integrates with most CRM or EMR software, so their team doesn’t have to spend time scanning or moving files.

Furthermore, VoIP faxing allows businesses to send and receive documents from anywhere in the world, eliminating the need for a dedicated fax line. This makes it much easier and more convenient for businesses to stay in touch with their customers and partners.

Improved Security

Security is a huge concern for businesses when it comes to faxing. Traditional faxing is vulnerable to interception, as the fax is transmitted over a phone line. On the other hand, VoIP faxing uses encryption to secure the transmission of faxes. Encryption ensures that the fax is only accessible to the intended recipient and cannot be intercepted by unauthorized parties. This improves security and protects sensitive information.

Ease of Use

VoIP faxing is easy to use and does not require any special equipment. With traditional faxing, businesses need a fax machine, phone line, and dedicated space to store the machine. With VoIP faxing, you only need an internet connection and access to an email account. This makes it easy for businesses to send and receive faxes from anywhere without needing special equipment or dedicated space.

However if your team is used to your traditional fax machine, Steadfast Telecommunications fax solution can also integrate with your traditional fax machine. So your team gets all the benefits of VoIP fax (eFax) without having to learn new processes or software.


VoIP faxing is flexible and can be used from anywhere. With traditional faxing, businesses are limited to sending and receiving faxes from a specific location. With VoIP faxing, companies can send and receive faxes from anywhere with an internet connection. This makes it easy for businesses to work remotely and stay connected with their customers and partners.

Improved Document Management

VoIP faxing makes it easy for businesses to manage their documents. With traditional faxing, businesses need to keep physical copies of faxes, which can take up valuable space and be difficult to organize. With VoIP faxing, businesses can store faxes digitally, making organizing and searching for documents easy. This improves document management and reduces the amount of time spent searching for specific documents.

Steadfast telecommunications’ efax voip fax solution integrates with CRM and EMR software so the document management is seamless.


Switching to fax via VoIP can benefit your business in many ways. It is cost-effective, efficient, secure, easy to use, flexible, and improves document management. By adopting VoIP faxing, businesses can streamline communication processes and stay connected with customers and partners. If you haven’t already, consider switching to VoIP faxing and experience the benefits for yourself. Steadfast Telecommunications’s efax/voip fax solution is HIPAA & SOC2 compliant, making it ideal for medical offices. Ready to get started? Click here or call us at 212-290-2736 and a member of our team will get you all set up.

Since 1976, Steadfast Telecommunications, Inc. has been delivering top-notch telephone systems and fax via VoIP services in New York. We take pride in setting up phone systems for New York businesses that enhance productivity, incorporate the latest technology, and offer cost-effective telecom solutions. Contact our team today to find out more about what we can do for you!